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St. Joseph's Care Group

St. Joseph's Care Group


Research Services

Research Ethics Board (REB)

The Research Ethics Board (REB) at St. Joseph's Care Group (SJCG) ensures that research involving SJCG clients, clients’ health records, and staff meets the highest ethical standards. This is done in accordance with the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans - TCPS 2 (2014), other commonly accepted standards, and the Mission, Vision and Core Values of SJCG. All research involving SJCG clients, SJCG staff, their materials and/or their individual information must have SJCG REB approval, and if applicable, a signed research agreement in place.


  • approves, approves with modifications/clarifications, defers, disapproves, or terminates any proposed or ongoing research,
  • safeguards the rights, safety, and well-being of participants in research, and
  • educates and supports researchers through the ethics review process.

Meeting Dates

The REB is scheduled to meet the first Monday of each month at 12:00 EST. The meeting dates in 2017 are:

  • January 9, 2017
  • February 6, 2017
  • March 6, 2017
  • April 3, 2017
  • May 1, 2017
  • June 5, 2017
  • September 11, 2017
  • October 2, 2017
  • November 6, 2017
  • December 4, 2017

Submission Process

Researchers are requested to submit a Microsoft Word Document (*.doc or *.docx) or an Adobe Acrobat File (*.pdf) of the complete REB application package to See “REB Forms” below. Please print, sign and scan the relevant signature page(s) to submit with the application.

**New: Researchers are no longer required to submit hard copies of REB applications.

Please contact the Manager, Library & Research Services ( or 807-346-3697) at any point to discuss an REB application.

Submitted applications are screened for completeness and a decision is made for either full-meeting review or delegated review.

  1. Full-Meeting Review: Applications must be received at least 3 weeks prior to the REB meeting date. The Principal Investigator is required to attend the meeting to present the study and respond to feedback from the REB. Teleconferencing is available.
  2. Delegated Review: Applications for a delegated review can be submitted at any time. This process is reserved for minimal risk studies. Delegated reviews are conducted by a sub-committee of the REB outside the regularly convened meetings.

Helpful Documents

The following documents provide helpful information for researchers applying to the SJCG REB.

Forms Downloadable Versions
Guidelines for Researchers
Information on completing the initial REB application and continuing ethics review documents.
PDF Adobe Acrobat Version
Standard Operating Procedures
These are the SOPs that the REB uses to direct routine operations.
PDF Adobe Acrobat Version
Terms of Reference
The Terms of Reference outline the purpose and structure of the REB.
PDF Adobe Acrobat Version
Is it Research? Or is it Program Evaluation?
The REB at SJCG does not review program evaluation or quality improvement projects. This document is intended to help identify whether an activity is research or program evaluation/quality improvement, and thus whether REB review is required.
PDF Adobe Acrobat Version

REB Forms

If you have any questions when completing these forms, please contact the Manager, Library & Research Services ( or 807-346-3697).

Initial Application Forms

Along with the Initial Application Forms below, you are also required to submit your study protocol and study budget.

Forms Downloadable Versions Required
Application for initial ethics review of a study.
DOC 2003 Microsoft Word Version 2003 Yes
Organizational Impact
Completed by the Researcher and signed by the appropriate SJCG Manager/Director to acknowledge support for the resources required to complete the study.
DOC 2003 Microsoft Word Version 2003 Yes
Declaration of Conflict of Interest
The Principal Investigator completes Section N of the Application. Each additional study investigator is required to complete the Declaration of Conflict of Interest Form and submit it with the Application.
DOC 2003 Microsoft Word Version 2003 Yes
Study Completion Form
Form Downloadable Versions Required
Study Completion Report
Complete and submit this form when the study is finished.
DOC 2003 Microsoft Word Version 2003 Yes
As Needed Forms
Forms Downloadable Versions Help Files
Amendment Application
This form is used to request approval from the REB for changes to the study.
DOC 2003 Microsoft Word Version 2003 -
Local Serious Adverse Event (SAE) Report
Use this form to report local serious adverse events to the REB.
DOC 2003 Microsoft Word Version 2003 -
Non-Local Serious Adverse Event (SAE) Report
Use this form to report non-local serious adverse events to the REB.
XLS 2003 Microsoft Excel Version 2003
XLSM 2007 Microsoft Excel Version 2007
PDF Adobe Acrobat Version
Protocol Deviation/Protocol Violation Report
This form is used to report to the REB any deviations to the study that may have occured.
DOC 2003 Microsoft Word Version 2003 -
Re-Approval Application
Typically the REB approves a study for one year after which re-approval must be obtained from the REB using this form.
DOC 2003 Microsoft Word Version 2003 -


-- Updated: March 2, 2017 --

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